PLANNING, DESIGN, FLORAL, and RENTALS
PRICING PACKAGES
The ULTIMATE and FRESHEST VIP Bestie Package
- We'll start by scheduling an In person or virtual consultation (fee does apply. upon booking, fee will be applied to balance).
- UNLIMITED communication/consultations with Client via phone, email, and/or text message
- Venue walk through(s) prior to wedding
- Contract reviews of all vendors
- Vendor confirmation and management
- Development of a detailed wedding day timeline and layout
- Assistance with wedding set up and tear down
- On-site coordination and management
- Wedding Day rehearsal facilitation
- Full wedding planning formation and management
- Budget formation and management
- Assistance with wedding design
- Vendor referrals, meeting attendance, and management
- UP to 12 hours of wedding coordination services with 3 Event Assistants
- Floral (max 10 Bouquets, Boutonniere, and Corsages) Center piece design and assembly, and rentals,
- Client, Event, and Vendor support
price
$6,000.00
PRICING PACKAGES
A FRESH LITTLE PARTIAL PLANNER BESTIE
- You've planned a majority of your wedding and now want to pass the boton to us. We'll take over to assist with the remainder of your Vendor bookings/communication/managing meetings
- Creating and managing your Budget Document
- UNLIMITED communication via text, email, messenger, phone, and/or scheduled zoom or in person meetings.
- Review of all vendor contracts
- Ensure rental and catering counts are correct
- Review of all transportation logistics for guests and bridal party
- Finalize details with all vendors (including venue)
- Creation of floor plans for wedding day and distribution of event day timeline to all vendors and VIP’s (we will meet via zoom or in person to go over your timeline, create a rough draft, and final draft).
- Venue walk through
- Run Rehearsal prior to wedding day (this also includes gas/mileage/time)
- Execute event day according to timeline and ensure all vendors are accounted for
- Coordination with venue staff
Day-Of-Coordination includes:
- Up to 10 hours of service on event day with (1-2 Event Assistants)
- Manage wedding vendors per client’s instructions
- Day-Of-Coordination will be available in person or by telephone during the entire wedding day to assist vendors with any problems or questions (example: managers will call us to coordinate for their on site team)
- Manage wedding party
- Manage vendor & décor setup at ceremony & receptions sites
- Organize & distribute all personal flowers to wedding party, family members & special guests
- Facilitate the wedding ceremony
- Check for any items necessary to properly conduct the ceremony
- Oversee ushers & guest book attendants
- Make sure all members of the wedding party are looking picture-perfect
- Line up processional & cue DJ/musicians
- Place table names, place cards, favors, toasting glass & serving set per your instructions
- Coordinate entertainment and all announcements/events during reception
- Ensure payment of vendor tips
- Help making sure the clients bags are packed into the correct car before departure (bridal party will be asked to help with this)
- Oversee breakdown of the event and ensure all personal items are returned to client
- Help packing the gifts into designated cars
PRICE
$3,000.00
COORDINATING ONLY:
MONTH-DAY OF COORDINATION:
THE FRESH TO DEF MONTH-DAY OF BESTIE PACKAGE
Upon booking - Month prior to your wedding:
- UNLIMITED communication via text, email, messenger, phone, and/or scheduled zoom or in person meetings.
- Review of all vendor contracts and of all transportation logistics for guests and bridal party
- Ensure rental and catering counts are correct
- Finalize details with all vendors (including venue)
- Creation of floor plans for wedding day and distribution of event day timeline to all vendors and VIP’s (we will meet via zoom or in person to go over your timeline, create a rough draft, and final draft).
- Venue walk through
- Run Rehearsal prior to wedding day (this also includes gas/mileage/time)
- Execute event day according to timeline and ensure all vendors are accounted for
- Coordination with venue staff
Day-Of-Coordination includes:
- Up to 10 hours of service on event day with (2-3 Event Assistants)
- Manage wedding vendors per client’s instructions
- Day-Of-Coordination will be available in person or by telephone during the entire wedding day to assist vendors with any problems or questions (example: managers will call us to coordinate for their on site team)
- Manage wedding party and vendor & décor setup at ceremony & receptions sites
- Organize & distribute all personal flowers to wedding party, family members & special guests
- Facilitate the wedding ceremony
- Check for any items necessary to properly conduct the ceremony
- Oversee ushers & guest book attendants
- Make sure all members of the wedding party are looking picture-perfect
- Line up processional & cue DJ/musicians
- Place table names, place cards, favors, toasting glass & serving set per your instructions
- Coordinate entertainment and all announcements/events during reception
- Ensure payment of vendor tips
- Help making sure the clients bags are packed into the correct car before departure (bridal party will be asked to help with this)
- Oversee breakdown of the event and ensure all personal items are returned to client
- Help packing the gifts into designated cars
Price - $2,500.00
FAQ
WHAT IS THE DIFFERENCE BETWEEN MONTH AND DAY OF COORDINATING?
With the month of + Day of Coordinating, we're communicating way before your wedding day. We discuss logistics, expectations between the wedding party and vendors, drafting timelines, vendor contact sheets, and layouts. We also recommend doing a walk through and rehearsal before the big day.
In addition, our communicaition in general starts upon booking. The day of the wedding, our ULTIMATE goal is that the both of you get to enjoy your special day without any issues nor being contacted for any reason.
This investment will save you on so much unnecessary stress and added on blood, sweat, and tears.
DO YOU OFFER JUST DAY OF COORDINATING?
NO. It is not possible to just offer Day of Management. We need to at least meet 1 month prior to your wedding day, I need to communicate with your venue and vendors, and understand how the day is going to look, feel, and smell.
IS A COORDINATOR THE SAME AS A PLANNER?
NO. A Planner is literally planning your whole Wedding Day from helping you find a venue, vendors, in person meetings, etc.
DO YOU TRAVEL?
YES! We sure do. We travel to THE ABOVE AND BEYOND. Domestic - International. Travel fees MAY apply.
I LOVE WHAT YOU OFFER, BUT I WANT TO MEET YOU FIRST. CAN WE SCHEDULE A CONSULTATION?
YES! Of course. We understand finding the right Planner and/or Coordinator is important. I do offer consultations. Our consultations for planning and/or coordinating is - $40.00. This includes prep, our meeting time of 30-60 minutes, and any communication between or after. If you decide to book us, the fee WILL get applied to your balance.
I HAVE A COORDINATOR WITH MY VENUE ALREADY, CAN I STILL HIRE YOU FOR JUST DAY OF MANAGEMENT? IT'S REQUIRED BY THE VENUE.
NO. A Venue Manager and Day of Coordinator are 2 different roles/positions/has different job descriptions.
A Venue Manager focuses on the Venue. They will not do anything more than that.
If the venue already includes a Day of Coordinator, but you want us for Month AND Day of, it is best that they and we meet before moving forward to set expectations and boundaries. Our end goal at Fresh Capsule Vibes LLC is to ensure y'all (our couple) is HAPPY!
