Behind the scenes of a Wedding Planner and Coordinator

The Wedding Planning Bestie you've been looking for!

A Month of Coordinator’s Role

You have done a majority of the planning. Your Bachelorette and Bridal Shower is right around the corner. You need HALP! A month-of coordinator can alleviate vendor questions, coordinate for unexpected weather changes, and handle last minute stressors that are bound to occur for even the most organized bride. We can see how it can be confusing with terms like month-of coordinator, day of management, day-of-coordinator, complete planning, partial planning, and wedding planner! At the end of the day, each wedding planning business will craft their packages slightly differently, but ultimately the verbiage regards how much hands-on assistance you will get throughout the planning process. Since many venues even require day-of (or month-of) coordinators, we are here to de-mystify their true responsibilities.

Pre-Wedding details

The frequency of conversations or access you have to a month-of coordinator may vary depending on the business, but generally, a coordinator will reach out to your vendors about 30-60 days prior to your wedding. This timeline ensures the vendors have you at the forefront of their priorities (any earlier and they are focused on other weddings) and allows ample time to discuss details, should any questions arise. In regards to client communication, the wedding coordinator may schedule set phone calls throughout the planning process to catch up or allow for emails whenever questions arise. Many packages set boundaries on what a month-of coordinator can and cannot do. Some examples of what may be included are contract reviews, vendor recommendations, a walk-through of the venue with your caterer, a set number of in-person meetings, timelines, reception layout, and leading the rehearsal. Now, let’s jump into more details on timeline creation.

There is so much more to being just a "Day of Coordinator". We will meet on at least a few occasions to ensure we're all on the same page and that you nor your family is bothered or lifts a finger on the MOST special day ever. Even for our "Type A" couples, you are going to want to be hands off once you're in your glam chair.

Just like meeting someone for the first time, there may be some nerves and even some confusion. We take over a majority of the communication at least 3-4 weeks away from your wedding day.