The Wedding Planning Bestie you've been looking for!

A Month of Coordinator’s Role

You have done a majority of the planning. Your Bachelorette and Bridal Shower is right around the corner. You need HALP! A month-of coordinator can alleviate vendor questions, coordinate for unexpected weather changes, and handle last minute stressors that are bound to occur for even the most organized bride. We can see how it can be confusing with terms like month-of coordinator, day of management, day-of-coordinator, complete planning, partial planning, and wedding planner! At the end of the day, each wedding planning business will craft their packages slightly differently, but ultimately the verbiage regards how much hands-on assistance you will get throughout the planning process. Since many venues even require day-of (or month-of) coordinators, we are here to de-mystify their true responsibilities.

Pre-Wedding details

The frequency of conversations or access you have to a month-of coordinator may vary depending on the business, but generally, a coordinator will reach out to your vendors about 30-60 days prior to your wedding. This timeline ensures the vendors have you at the forefront of their priorities (any earlier and they are focused on other weddings) and allows ample time to discuss details, should any questions arise. In regards to client communication, the wedding coordinator may schedule set phone calls throughout the planning process to catch up or allow for emails whenever questions arise. Many packages set boundaries on what a month-of coordinator can and cannot do. Some examples of what may be included are contract reviews, vendor recommendations, a walk-through of the venue with your caterer, a set number of in-person meetings, timelines, reception layout, and leading the rehearsal. Now, let’s jump into more details on timeline creation.

There is so much more to being just a "Day of Coordinator". We will meet on at least a few occasions to ensure we're all on the same page and that you nor your family is bothered or lifts a finger on the MOST special day ever. Even for our "Type A" couples, you are going to want to be hands off once you're in your glam chair.

Just like meeting someone for the first time, there may be some nerves and even some confusion. We take over a majority of the communication at least 3-4 weeks away from your wedding day.

need a custom proposal instead? inquire and let's vibe!

VIP PLANNING SERVICES

Offering comprehensive, personalized and absolutely stress free wedding planning services to ensure that your special day is nothing less than perfection. As full-service wedding planners, we take care of every aspect, from the initial concept to the final execution, allowing you to relax and enjoy the journey towards your dream wedding. Our dedicated team of experienced wedding planners will guide you through the entire process, from venue selection and design to vendor management, budgeting, timeline creation, and coordination on the day of the event. We pay meticulous attention to every detail, ensuring that your vision is flawlessly brought to life and every element has been expertly taken care of. You can count that your wedding day will be a reflection of your love story, filled with cherished memories that will last a lifetime. Let us handle the stress and logistics, while you focus on embracing the joy and magic of your special day. Your satisfaction is guaranteed.

In person or virtual consultation

UNLIMITED communication/consultations with Client via phone, email, and/or text message

Venue walk through prior to wedding

Contract reviews of all vendors

Vendor confirmation and management

Development of a detailed wedding day

timeline and layout

Assistance with wedding set up and tear down

On-site coordination and management

Wedding Day rehearsal facilitation

Full wedding planning formation and management

Budget formation and management

Assistance with wedding design

Vendor referrals, meeting attendance, and management

UP to 12 hours of wedding coordination services with 3 Event Assistants

Center piece design and assembly

Client, Event, and Vendor support

$5,000.00

MONTH-DAY OF COORDINATING

(Our most popular package!)

Absolutely LOVE planning your wedding and just need a few hands and a Manager on Duty to smooth out your special day?! This is the perfect package for you!

This is a paragraph. Click edit and enter your own text. You can make changes like making the text bold, underline or italic. This is a great place for you to tell your clients more about your story and to describe the type of photographer you are.

MONTH-OF + DAY-OF COORDINATION TIMELINE: 4-8 WEEKS OUT PRIOR TO WEDDING DATE

Month-Of Coordination includes:

UNLIMITED communication via text, email, messenger, phone, and/or scheduled zoom or in person meetings.

Review of all vendor contracts

Ensure rental and catering counts are correct

Review of all transportation logistics for guests and bridal party

Finalize details with all vendors (including venue)

Optional creation of floor plans for wedding day

Creation and distribution of event day timeline to all vendors and VIP’s (we will meet via zoom or in person to go over your timeline, create a rough draft, and final draft).

Optional venue walk through

Run Rehearsal prior to wedding day (this also includes gas/mileage/time)

Execute event day according to timeline and ensure all vendors are accounted for

Coordination with venue staff

Day-Of-Coordination includes:

Up to 10 hours of service on event day

(2) Event Assistants

Manage wedding vendors per client’s instructions

Day-Of-Coordination will be available in person or by telephone during the entire wedding day to assist vendors with any problems or questions (example: managers will call us to coordinate for their on site team)

Manage wedding party

Manage vendor & décor setup at ceremony & receptions sites

Organize & distribute all personal flowers to wedding party, family members & special guests

Facilitate the wedding ceremony

Check for any items necessary to properly conduct the ceremony

Oversee ushers & guest book attendants

Make sure all members of the wedding party are looking picture-perfect

Line up processional & cue DJ/musicians

Place table names, place cards, favors, toasting glass & serving set per your instructions

Coordinate entertainment and all announcements/events during reception

Ensure payment of vendor tips

Help making sure the clients bags are packed into the correct car before departure (bridal party will be asked to help with this)

Oversee breakdown of the event and ensure all personal items are returned to client

Help packing the gifts into designated cars

$2,000.00

DAY OF COORDINATION ONLY

(for our clients who have created their own timeline and prefers to communicate with their Vendors. We will then take the baton day of so you can enjoy!).

Day-Of-Coordination includes:

UNLIMITED communication with Lead Coordinator upon booking via email, text messaging, phone calls, and/or scheduled zoom or in person meeting

Up to 8 hours of service on event day

1 Event Assistant

Execution of Client's Wedding Day timeline